Drive asset tracking for IT teams
Laptops are in your asset system. The external drives, backup media, and removable storage usually are not, and those are the ones carrying data out of the building.
Removable storage as a tracked asset
Each drive gets a record with its serial number, its owner, and its assigned holder. Assignment is a logged event with a timestamp and, where policy requires it, a signature from the person accepting the drive. That gives you an answer to "who has this" that does not depend on a ticket someone forgot to close.
Offboarding
When someone leaves, the outstanding-drive list for that person is a filter rather than an investigation. Drives belong to the organisation on a Team plan, so a departing employee’s records do not leave with their account.
Audit and incident response
- Custody trail. Every transfer of a drive, in order, with names and timestamps, exportable as a PDF.
- Contents at handoff. A snapshot records what was on the drive when it changed hands, which narrows the window when something needs investigating.
- Role-based access. Control who can reassign a drive, who can only view, and who can sign.
- Signed acceptance. Require a signature on handoffs so custody is acknowledged by the receiver.
Getting an existing inventory in
Import from a spreadsheet and map your existing columns. Common column names are detected automatically, and duplicate serial numbers are flagged before anything is created, so an inherited asset list can be cleaned up as it lands.